Privacy Policy

Effective Date: October 14, 2025
Last Updated: October 14, 2025

Introduction

Buckeye Pole Vault Academy (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the BPVA Calendar mobile application (the “App”). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the App.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide when registering for the App or updating your profile:

Account Information: Name, email address, password
Profile Information: Age, skill level, role (athlete/coach/parent), preferred training location
Contact Information: Phone number (optional)
Profile Photo: User-uploaded images (optional)

Automatically Collected Information

When you use the App, we may automatically collect:

Device Information: Device type, operating system, unique device identifiers
Usage Data: App features accessed, pages viewed, time spent on pages
Log Data: IP address, browser type, access times, crash reports
Location Data: Approximate location (with your permission) for event location features

Information from Third Parties

We may receive information from:

Authentication Services: If you sign in using third-party services (e.g., Google, Apple)
App Stores: App download and installation data from Google Play or Apple App Store

How We Use Your Information

We use your information to:

Provide Services: Create and manage your account, display personalized event schedules
Send Notifications: Deliver push notifications about schedule changes, events, and announcements
Improve the App: Analyze usage patterns to enhance features and functionality
Communicate: Respond to inquiries and provide customer support
Security: Detect, prevent, and address technical issues and fraudulent activity
Legal Compliance: Comply with legal obligations and enforce our Terms of Service

We do not sell your personal information. We may share your information in the following circumstances:

We may share your information when you give us explicit permission to do so.

Service Providers

We may share information with third-party service providers who perform services on our behalf:

Cloud hosting providers
Analytics services
Push notification services
Customer support tools

These providers are contractually obligated to protect your information and use it only for specified purposes.

Academy Staff

Coaches and authorized academy staff may access your profile information and attendance records as necessary to provide training services.

Legal Requirements

We may disclose your information if required by law or in response to valid legal requests, such as:

Court orders or subpoenas
Legal processes
Protection of our rights, privacy, safety, or property

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

Encryption of data in transit and at rest
Secure authentication processes
Regular security assessments
Limited access to personal information by authorized personnel only

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Your Privacy Rights

Depending on your location, you may have the following rights:

Access and Portability

Request access to the personal information we hold about you and receive a copy in a portable format.

Correction

Request correction of inaccurate or incomplete personal information.

Deletion

Request deletion of your personal information, subject to certain exceptions (e.g., legal obligations).

Opt-Out

Marketing Communications: Unsubscribe from promotional emails
Push Notifications: Disable in app settings or device settings
Location Data: Disable location services in device settings

Objection and Restriction

Object to or request restriction of certain processing of your personal information.

To exercise these rights, please contact us at [email protected].

Data Retention

We retain your personal information for as long as necessary to:

Provide the services you requested
Comply with legal obligations
Resolve disputes and enforce agreements

When you delete your account, we will delete or anonymize your personal information within 90 days, except where we are required to retain it for legal purposes.

Children’s Privacy

The App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information.

For users aged 13-17, we recommend parental guidance and involvement in setting up and using the App.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We take appropriate safeguards to ensure your information receives adequate protection.

Third-Party Links and Services

The App may contain links to third-party websites or services not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access.

Push Notifications

We use push notifications to send you important updates about:

Schedule changes and event cancellations
New events and announcements
Reminders for upcoming events

You can manage push notification preferences in the App settings or your device settings.

Analytics and Cookies

We use analytics tools to understand how users interact with the App. These tools may use cookies or similar technologies. You can control cookie preferences through your device settings.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

Posting the updated policy in the App
Sending a notification through the App
Updating the “Last Updated” date at the top of this policy

Your continued use of the App after changes become effective constitutes acceptance of the updated policy.

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information is collected
Right to know whether personal information is sold or disclosed
Right to opt-out of the sale of personal information (we do not sell personal information)
Right to deletion
Right to non-discrimination for exercising your rights

To exercise these rights, contact us at [email protected].

European Privacy Rights

If you are located in the European Economic Area (EEA) or United Kingdom, you have rights under the General Data Protection Regulation (GDPR):

Right to access, correct, or delete your personal data
Right to data portability
Right to object to processing
Right to restrict processing
Right to withdraw consent
Right to lodge a complaint with a supervisory authority

Our legal basis for processing your information includes:

Consent: When you provide explicit consent
Contract: To fulfill our contractual obligations to you
Legitimate Interests: For our legitimate business interests, balanced against your rights
Legal Obligations: To comply with applicable laws

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: [email protected]
Mail: Buckeye Pole Vault Academy, [Address]

For general app support, visit our Support Page.

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