Privacy Policy for Buckeye Pole Vault Academy Calendar App

Last updated: October 13, 2025

1. Introduction

Buckeye Pole Vault Academy ("we," "our," or "us") operates the Buckeye Pole Vault Academy Calendar mobile application (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

2. Information We Collect

2.1 Personal Information

Google Account Information: When you sign in with Google, we collect your name, email address, and profile picture
Calendar Data: Training schedules, events, and related calendar information
Location Data: With your permission, we may collect location information to provide location-based features
Device Information: Device identifiers for push notifications

2.2 Automatically Collected Information

App usage statistics
Device type and operating system
App crashes and performance data

3. How We Use Your Information

We use the collected data for various purposes:

To provide and maintain our Service
To sync your training calendar and schedule
To send you notifications about training sessions and events
To provide location-based features (with your consent)
To improve our app and user experience
To communicate with you about the Service

4. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except:

Google Services: Calendar data is synced with Google Calendar services
Firebase/Google: We use Firebase for authentication, data storage, and push notifications
Legal Requirements: When required by law or to protect our rights
Academy Staff: Authorized coaches and staff may access training-related information

5. Third-Party Services

Our app integrates with the following third-party services:

Google Services: Sign-in and Calendar API (Privacy Policy: https://policies.google.com/privacy)
Firebase: Authentication, database, and messaging (Privacy Policy: https://firebase.google.com/support/privacy)

6. Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

7. Data Retention

We retain your personal information only for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy. Calendar data may be retained to maintain training history and records.

8. Your Rights

You have the right to:

Access your personal information
Correct inaccurate data
Request deletion of your data
Withdraw consent for location tracking
Opt-out of push notifications

9. Use of the App by Minors

The Buckeye Pole Vault Academy Calendar app is intended for use by athletes and their families in connection with training and coaching services. While we welcome athletes of all ages, including minors, the following policies apply:

9.1 Users Under 18

If you are under 18 years old, you may only use this app with the prior permission and supervision of your parent or legal guardian. Your parent or guardian must agree to this Privacy Policy on your behalf.

9.2 Children Under 13

We comply with the Children's Online Privacy Protection Act (COPPA). We do not knowingly collect personal information from children under the age of 13 without verifiable parental consent. When we collect personal information from children under 13, we do so only with parental consent and in accordance with COPPA requirements.

9.3 Parental Rights

Parents and legal guardians have the right to:

Review their child's personal information
Request deletion of their child's personal information
Refuse to permit further collection or use of their child's information
Consent to collection and use but not disclosure to third parties

If you are a parent or guardian and believe we have collected information from your child without proper consent, please contact us immediately at [email protected].

10. Location Information

Our app requires access to your device's location for gym check-in functionality. The gym check-in feature cannot function without location permissions, as it verifies you are at the correct gym location. Location data is processed locally and not stored on external servers.

11. Push Notifications

Our app requires notification permissions to send push notifications about calendar events, training schedules, and important announcements from administrators. While you can control notification preferences in your device settings, disabling notifications will prevent you from receiving important app communications and event reminders.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us:

📍 Address: 4480 Beard Road, Sunbury, OH 43074
📧 Email: [email protected]
📞 Phone: 614-581-6235

14. Consent

By using our Service, you consent to the collection and use of information in accordance with this Privacy Policy.