My Profile

Overview

The My Profile feature allows athletes and parents to view and manage their personal information, emergency contacts, and family relationships. Keep your profile up to date to ensure coaches and admins can reach you in case of emergencies and that your information is accurate for registration and competitions.

Features

Profile Information

Athletes:

Full name
Email address
Birth date
Emergency contact name and phone
Parent/guardian linking
View linked parent information

Parents:

Full name
Email address
Emergency phone number
View linked athletes
Manage family relationships

Emergency Contacts

Required contact name
Required phone number
Validated phone format
Quick access for coaches in emergencies
Update anytime

Family Linking

Athletes link to parents/guardians
Parents see their linked athletes
Secure relationship management
Privacy-protected information sharing

How to Use

Accessing Your Profile

Navigate to Profile
- Open hamburger menu (☰)
- Select “My Profile”
- View your profile screen
Profile Display
- See all your information
- View current details
- Check emergency contact
- Review family links

Editing Profile (Athletes)

Open Edit Mode
- Tap “Edit Profile” button
- Or tap edit icon (pencil)
- Profile fields become editable
Update Personal Information
- Name: Full legal name
- Email: Your email address
- Birth Date: Select from date picker
  - Used for age verification
  - Required for competitions
  - Cannot be changed frequently
Update Emergency Contact
- Contact Name: Person to call in emergency
  - Parent, guardian, or emergency contact
  - Required field
- Phone Number: Valid phone number
  - Format: (xxx) xxx-xxxx or xxx-xxx-xxxx
  - Must be reachable
  - Validated for proper format
Save Changes
- Tap “Save” button
- Changes sync to your account
- Confirmation message appears
- Profile updated immediately

Editing Profile (Parents)

Open Edit Mode
- Tap “Edit Profile” button
- Edit icon in app bar
- Fields become editable
Update Information
- Name: Your full name
- Email: Contact email address
- Emergency Phone: Your phone number
  - Used to reach you about your athlete
  - Required field
  - Must be valid format
Save Changes
- Tap “Save”
- Updates sync immediately
- Confirmation shown

Managing Family Relationships

Athletes Linking to Parents

View Current Links
- Profile shows “Linked Parent” section
- See currently linked parent(s)
- Parent name and contact info displayed
Add Parent Link
- Contact admin to link to parent account
- Admin manages relationships
- Ensures security and accuracy
Linked Parent Benefits
- Parent can view your profile
- Parent receives updates about you
- Emergency contact coordination
- Streamlined communication

Parents Viewing Linked Athletes

View Linked Athletes
- Profile shows “Linked Athletes” section
- List of your athlete(s)
- Athlete names displayed
Access Athlete Information
- Tap on linked athlete
- View athlete’s profile
- See emergency contact information
- Monitor athlete’s account status
Managing Links
- Contact admin to update relationships
- Add/remove athlete links
- Correct relationship errors

Profile Fields Explained

Personal Information

Name

Purpose: Identity verification, communications, competitions
Format: First and last name required
Changes: Contact admin for official name changes
Display: Shows throughout app

Email

Purpose: Account identification, communication
Format: Valid email address required
Login: Used for Google Sign-In authentication
Changes: May affect sign-in, verify before changing

Birth Date (Athletes Only)

Purpose: Age verification for competitions and insurance
Format: MM/DD/YYYY
Accuracy: Must be accurate for competition eligibility
Changes: Contact admin if incorrect, requires verification

Emergency Contact Information

Contact Name

Who: Parent, guardian, or designated emergency contact
Required: Must have someone listed
Relationship: Can note relationship (e.g., “Mother”, “Father”, “Guardian”)
Availability: Should be reachable during practice hours

Contact Phone

Format: Standard US phone number
- (123) 456-7890
- 123-456-7890
- 1234567890 (converts to formatted)
Required: Must provide valid number
Validation: App validates format before saving
Testing: Verify number is correct and reachable

Family Relationships

Parent-Athlete Links

Security: Admin-managed to prevent unauthorized access
Benefits:
- Streamlined communication
- Shared calendar access
- Emergency coordination
- Profile visibility
Privacy: Only linked family members see each other’s info

Best Practices

Keep Information Current

Update Immediately When:

Phone number changes
Email address changes
Emergency contact changes
Moving to new address
Contact person changes

Regular Reviews:

Check profile monthly
Verify accuracy before season
Update before competitions
Confirm after any family changes

Emergency Contact Guidelines

Choose Contact Who:

Is available during practice times
Can reach gym quickly if needed
Is authorized to make medical decisions
Has reliable phone service
Knows athlete’s medical information

Multiple Contacts:

Consider listing parent as primary
Have backup contact information
Provide to coach separately if needed
Update if availability changes

Keep Private:

Don’t share login credentials
Protect email/password
Don’t post profile info publicly
Verify who you’re sharing with

Share When Appropriate:

Coaches need accurate info
Admins manage system access
Parents of linked athletes
Competition organizers (through admin)

Troubleshooting

Can’t Edit Profile

Check Sign-In:

Must be signed in to edit
Verify correct account
Sign out and back in if needed

Permission Issues:

Can only edit your own profile
Parents can view but not edit athlete profiles directly
Contact admin for locked fields

App Issues:

Restart app
Check internet connection
Update app if available

Phone Number Not Validating

Format Requirements:

Use standard US format
Include area code
Try different formats:
- (555) 123-4567
- 555-123-4567
- 5551234567

Remove Extra Characters:

No letters
No special characters except () and -
No country codes (app assumes US)
No extensions

Still Not Working:

Try entering just numbers
Let app auto-format
Contact admin if persistent issue

Email Changes Not Saving

Verify Email Format:

Valid email address ([email protected])
No spaces
Proper @ and domain
Check for typos

Account Considerations:

Email used for Google Sign-In
Changing email may affect login
Verify new email before saving
May need to sign in with new email

Contact Admin:

Email changes may require verification
Admin can help with account email updates
Prevents unauthorized account changes

Family Links Not Showing

Verify Relationship:

Admin must set up parent-athlete links
Links aren’t automatic
Contact admin to establish relationship

Check Account:

Signed into correct account
Athlete and parent using right emails
Both accounts active

Sync Issues:

Pull down to refresh
Sign out and back in
Check internet connection

Privacy & Security

Your Information

Who Can See:

You: Full access to your profile
Admins: Can view and manage all profiles
Coaches: May see emergency contact info
Linked Family: Parents see athlete info, athletes see parent info
Other Users: Cannot see your profile

Protection:

Secure authentication required
Encrypted data storage
Firebase security rules enforce access
Regular security updates

Data Usage

How We Use Your Info:

Emergency contact situations
Competition registration
Communication from coaches
Account management
Age verification

We Don’t:

Share with third parties without permission
Use for marketing
Sell your information
Share with other athletes

Account Security

Protect Your Account:

Keep login credentials private
Sign out on shared devices
Use strong passwords
Don’t share accounts

Suspicious Activity:

Report to admin immediately
Change password if compromised
Review profile for unauthorized changes

Tips for Athletes

Profile Accuracy

Review before each season
Verify emergency contacts work
Update birth date if incorrect
Check spelling of name

Emergency Contact

Ensure contact can reach gym quickly
Provide coach with any special medical info
Update if contact person travels
Have backup contact in mind

Family Connections

Work with parents to set up links
Benefits for both athlete and parent
Keeps family informed
Streamlines communication

Tips for Parents

Supporting Your Athlete

Help them set up profile
Verify emergency contact is correct
Review information together
Explain importance of accuracy

Your Profile

Keep your contact info current
Be available during practice times
Check linked athlete information
Monitor for any changes

Communication

Update coaches if big changes
Keep admin informed of family situation
Ensure email monitored regularly
Respond to important messages

Need Help?

Common Questions

Q: How do I change my birth date? A: Contact an admin. Birth dates are restricted to prevent errors and ensure competition eligibility accuracy.

Q: Can I link multiple athletes as a parent? A: Yes, parents can be linked to multiple athletes. Contact admin to set up additional links.

Q: What if my emergency contact changes? A: Edit your profile immediately to update emergency contact name and phone number.

Q: Can I use a parent as my profile login? A: Athletes should have their own accounts. Parents have separate accounts linked to their athletes.

Q: Why can’t I edit certain fields? A: Some fields are admin-controlled for security and accuracy. Contact admin for changes.

Contact Support

If you need help:

Verify you’re signed into correct account
Check that you have internet connection
Try signing out and back in
Contact coach or admin for:
- Birth date corrections
- Family linking setup
- Profile access issues
- Locked or missing fields

Related Documentation: