Sign In & Sign Out

Overview

The BPVA Calendar app uses Google Sign-In for secure authentication. Sign in with your Google account to access all app features including messages, gym check-in, practice journal, document submission, and personalized calendars.

Features

Secure Authentication: Industry-standard OAuth2 protocol
No Password Management: Use existing Google account
Quick Sign-In: One-tap authentication
Multi-Device: Sign in on phone, tablet with same account
Safe: No password shared with BPVA app

Account Access

Full Features: All app features when signed in
Personalized: See your profile, messages, configurations
Synced Data: Access your data across devices
Role-Based: Features based on your role (athlete, parent, admin)

How to Use

Signing In for First Time

Open App
- Launch BPVA Calendar app
- Sign-in screen appears automatically
- See “Welcome to BPVA Calendar” message
Choose Sign-In Method
- Tap “Sign In with Google” button
- Google account selection screen appears
- May see multiple Google accounts if you have several
Select Google Account
- Choose the Google account to use:
  - Personal Google account
  - School-provided Google account (if applicable)
  - BPVA-provided account (if applicable)
- Tap on account to select
Grant Permissions
- Review permission request
- App requests:
  - Basic profile information (name, email)
  - Email address for account identification
- Tap “Allow” or “Continue”
Complete Sign-In
- Brief loading screen
- App verifies your account
- Redirected to appropriate home screen:
  - Athletes: Athlete dashboard
  - Parents: Parent dashboard
  - Admins: Admin dashboard
  - Regular Users: Calendar view
Profile Setup (First Time)
- May be prompted to complete profile
- Add emergency contact information
- Verify personal details
- Save profile to continue

Signing In After First Time

Open App
- Launch BPVA Calendar
- If previously signed in:
  - May auto-sign in (if not signed out)
  - Opens to last view
- If signed out:
  - Sign-in screen appears
Quick Sign-In
- Tap “Sign In with Google”
- Previously used account may be pre-selected
- Tap account to confirm
- Sign-in completes automatically

Signing Out

Open Menu
- Tap hamburger menu (☰) in top-left
- Scroll to bottom of menu
- Find “Sign Out” option
Confirm Sign Out
- Tap “Sign Out”
- May see confirmation dialog
- Confirm you want to sign out
After Sign Out
- Local data cleared
- Returned to sign-in screen
- Can sign back in anytime
- Cloud data preserved (messages, journal, etc.)

Switching Accounts

Sign Out of Current Account
- Follow sign-out process above
- Complete sign-out
Sign In with Different Account
- Tap “Sign In with Google”
- Select different Google account
- Or tap “Use another account”
- Follow sign-in process
Data Separation
- Each account has separate data
- Journal entries, runway configs per account
- Messages specific to each account
- Profile information separate

Understanding Authentication

Google OAuth2

What It Is: Secure authentication protocol
How It Works:
1. App requests permission from Google
2. You approve access
3. Google provides secure token
4. App uses token to verify your identity
Security: Password never shared with BPVA app
Standard: Used by millions of apps worldwide

Your Google Account

Which Account: Use account designated by BPVA
- May be personal Google account
- May be school-provided account
- Check with coaches/admins if unsure
Account Requirements:
- Valid Google/Gmail account
- Must have access to account email
- Account must not be suspended

Permissions Explained

What App Requests:

Profile Information: Name for personalization
Email Address: Account identification, communication
Calendar Access (if granted): For calendar integration

What App Does NOT Access:

Gmail messages
Google Drive files (unless you explicitly share)
Contacts
Photos (except those you upload in-app)
Other Google services

Signed In - Full Access

Available Features:

✅ View all calendars (public and personal)
✅ Receive messages and announcements
✅ Gym check-in with location verification
✅ Practice journal with PDF export
✅ Document submission and tracking
✅ Runway step configurations
✅ Profile management
✅ Emergency contact updates
✅ Role-specific features (athlete/parent/admin)

Data Syncing:

All data syncs across devices
Changes saved to cloud
Access anywhere, anytime
Backup and recovery available

Troubleshooting

Google Account Issues:

Verify account email and password
Try signing into Gmail directly
Check if account is active
Ensure account not suspended

Permission Errors:

Tap “Sign In” again
Select “Allow” for all permissions
Check browser popup blockers (web version)
Try different Google account

App Issues:

Update app to latest version
Clear app cache:
- iOS: Delete and reinstall app
- Android: Settings → Apps → BPVA Calendar → Clear Cache
Restart device
Check internet connection

Continuous Redirect:

Sign out completely
Close app
Reopen and sign in again
Try different account

Browser Issues (Web):

Clear browser cookies
Try incognito/private mode
Use different browser
Disable popup blockers

Wrong Account Signed In

Switch Accounts:

Sign out of current account
Sign in with correct account
Verify account email shown
Check role/features available

Multiple Accounts:

Each Google account creates separate app profile
Data doesn’t transfer between accounts
Use same account consistently
Note which account has your data

Verify Role:

Check with admin about your role
Athlete vs. Parent vs. User
Features vary by role
May need role update

Account Status:

Account may need activation
Contact admin to verify account
May need registration completion
Check profile is complete

App Issues:

Sign out and back in
Update app
Clear cache
Reinstall if persistent

Sign Out Not Working

Force Sign Out:

Clear app data (Android)
Delete and reinstall app (iOS)
Sign in with correct account

Stuck Signed In:

Usually not an issue
Sign out from menu
Contact admin if account needs reset

Best Practices

Account Management

Choose Right Account:

Use account designated by BPVA
Consistent account usage
Don’t switch accounts frequently
Note which account has your data

Keep Account Secure:

Use strong password for Google account
Enable 2-factor authentication on Google
Don’t share account credentials
Sign out on shared devices

Stay Signed In:

Generally safe on personal device
Convenient for regular use
Ensures you receive notifications
Syncs data automatically

When to Sign Out

Shared Devices:

Always sign out on shared devices
Protects your privacy
Prevents others accessing your data
Sign in on personal device instead

Account Issues:

Sign out/in to refresh authentication
Fixes some sync issues
Resets app state

Switching Users:

Sign out before different person uses device
Each person uses own account
Keeps data separate and private

Privacy & Security

Protect Your Account:

Never share Google password
Don’t let others sign in as you
Monitor account activity
Report suspicious sign-ins to Google

App Permissions:

Only grant necessary permissions
Review what app can access
Revoke permissions in Google account settings if needed

Account Roles

Understanding Roles

Athlete:

Full access to athlete features
Gym check-in available
Runway configurations
Practice journal
Document submission
Profile with emergency contact

Parent:

View linked athlete information
See athlete calendars
Messages and announcements
Profile management
Limited admin visibility

Admin (Coaches/Staff):

All user features plus
User management
Calendar administration
Document review
System settings
Analytics and reports

Regular User:

Calendar viewing
Messages
Basic profile
No athlete-specific features

Role Assignment

Roles assigned by admins
Based on registration
Contact admin to update role
Affects available features

Privacy & Data

What We Store

Profile: Name, email, birth date, emergency contact
Activity: Gym check-ins, journal entries, documents
Configuration: Runway steps, preferences
Messages: Read/dismissed status

What We Don’t Store

Google account password
Gmail content
Google Drive files
Unnecessary personal data

Data Protection

Secure Firebase storage
Encrypted transmission
Access controls
Regular security updates

Account Deletion

Contact admin to delete account
Data removed per policy
Cannot be undone
May affect records/registration

Need Help?

Common Questions

Q: Which Google account should I use? A: Use the account designated by BPVA (check with coaches). Usually personal or school email.

Q: Can I use multiple accounts? A: Each account is separate. Use one account consistently for your BPVA data.

Q: What if I don’t have a Google account? A: Create free Gmail account at gmail.com.

Q: Is my data safe? A: Yes. Industry-standard OAuth2, encrypted storage, secure Firebase backend.

Q: Can I use app without signing in? A: Sign in required for all features.

Q: What if I forget which account I used? A: Try your main Google account first. Contact admin if you can’t remember.

Contact Support

If you have issues:

Verify Google account is active
Check internet connection
Try signing in with different account
Update app to latest version
Contact coach or admin for account help
Provide screenshot of any error messages

Related Documentation:

**Related a free Gmail account at gmail.com to get started.