BPVA Calendar - User Documentation

Welcome to the BPVA Calendar user documentation! This guide provides comprehensive information for athletes and parents using the app.

Getting Started

New to BPVA Calendar? Start here:

1. Sign In & Sign Out - Authenticate with Google to access all features
2. My Profile - Set up your profile and emergency contacts
3. Messages & Announcements - Stay informed with coach communications

Core Features

For All Users

• Messages & Announcements
  • Receive notifications from coaches
  • View urgent alerts and updates
  • Track read/unread messages
• Sign In & Sign Out
  • Google authentication
  • Guest mode for calendar viewing
  • Account management
• My Profile
  • Manage personal information
  • Update emergency contacts
  • Link family accounts (parents/athletes)

For Athletes

• Gym Check-In
  • Record attendance with GPS verification
  • Track training frequency
  • View check-in history
• Runway Step Configurations
  • Manage pole vault approach settings
  • Track pole specifications
  • Save multiple configurations
• Practice Journal
  • Document training sessions
  • Record competition results
  • Export to PDF
• Documents & Forms
  • Submit registration documents
  • Upload waivers digitally
  • Track submission status

Quick Links by Topic

Account & Profile

• Setting up your account
• Updating emergency contacts
• Linking parent and athlete accounts

Communication

• Reading messages
• Understanding message types
• Enabling push notifications

Attendance & Training

• Checking in at the gym
• Viewing check-in history
• Writing journal entries
• Exporting journal to PDF

Pole Vault Configuration

• Adding runway steps
• Recording pole information
• Managing multiple configurations

Documents & Forms

• Uploading documents with camera
• Checking document status
• Resubmitting rejected documents

User Roles

The BPVA Calendar app provides different features based on your role:

Athletes

Full access to:

• Calendar viewing
• Messages and announcements
• Gym check-in
• Runway step configurations
• Practice journal
• Document submission
• Profile with emergency contacts

Parents

Access to:

• Calendar viewing
• Messages and announcements
• Linked athlete information
• Profile management
• Emergency contact updates

Regular Users

Access to:

• Public calendar viewing
• Messages and announcements
• Basic profile

Getting Help

In-App Help

Each feature screen has a help icon (?) that provides context-specific guidance.

Documentation

Each documentation page includes:

• Overview of the feature
• Step-by-step instructions
• Troubleshooting guides
• Best practices
• Common questions

Support Contacts

If you need assistance:

1. Review the relevant documentation page
2. Check troubleshooting sections
3. Try signing out and back in
4. Contact your coach or BPVA administrator

Privacy & Security

Your privacy and security are important:

• Authentication: Secure Google OAuth2
• Data Storage: Encrypted Firebase cloud storage
• Access Control: Role-based permissions
• Privacy: Your data is private and secure

Learn more in each feature’s documentation.

Feedback

We value your feedback! If you have suggestions for improving the app or documentation:

• Contact your coach or BPVA administrator
• Report issues with specific features
• Suggest new features or improvements

Quick Start Checklist

When first using BPVA Calendar:

• Sign in with Google account
• Complete your profile
• Add emergency contact
• Enable notifications
• Review messages
• Athletes: Check in at gym
• Athletes: Add runway configuration
• Athletes: Submit required documents

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About This Documentation

This documentation is maintained by BPVA administrators and updated regularly to reflect the latest app features and best practices.

Last Updated: January 2025

App Version: 1.0.0

For Admin Documentation: See admin documentation for administrative guides.

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